NY Highway Use Tax (HUT) Registration and Reporting Services
We help you obtain temporary NY HUT trip certificates and handle your full NY Highway Use Tax registration quickly and accurately. If you operate in New York regularly throughout the year, we can also set up your HUT account and get you properly registered for ongoing compliance.
What is NY Highway Use Tax?
New York Highway Use Tax (HUT) is a mileage-based tax that applies to trucks and truck combinations with a taxable gross weight over 18,000 lbs operating on New York public highways. Carriers subject to HUT must register with New York State, obtain a HUT certificate, and file quarterly reports showing the number of miles traveled in NY.
State HUT credentials are issued in "series." A series essentially identifies a batch of certificates valid for a specific multi‑year period. When a series expires, carriers must obtain updated credentials in the current series to remain compliant.
Series 24 was the HUT certificate series that was valid up through December 31, 2024. Series 25 replaced it, and certificates issued under Series 25 are valid until December 31, 2027. Carriers that operated with Series 24 credentials needed to renew into Series 25 before the older credentials expired to avoid operating with an invalid permit.
However, carriers are still responsible for filing HUT tax returns on a scheduled basis — typically quarterly — reporting miles traveled in New York for each vehicle with a HUT certificate, even if no tax is due. We don't handle the filing however we can guide you if you need any support with that.
Need a Temporary HUT or First-Time Registration?
If you're entering New York for the first time and need a temporary HUT trip certificate, our team can handle the entire process for you. We prepare and submit the required information quickly so you can legally operate in New York without delays.
If you're a truck driver or company that needs a full NY HUT registration and sticker, we will:
- Open your NY HUT account
- Register your qualifying vehicle(s)
- Obtain your HUT certificate
- Provide you with a digital copy of your certificate for your records
- Request your decal from the state department for mail delivery
We provide your digital certificate documentation as soon as it is issued, and you must display the official New York State HUT decal on your vehicle once it is received from the New York State Department of Taxation and Finance.
What Trucks need an NY HUT sticker?
To be subject to New York Highway Use Tax (HUT) the vehicle must:
- Be a motor vehicle used on New York State public highways and roadways in connection with a business, and
- Meet the following weight threshold: have a gross weight of more than 18,000 pounds (alone or in combination with any trailer)
Vehicles Excluded or Exempt from NY Highway Use Tax
Under New York Tax Law, certain vehicles are excluded from HUT registration requirements when used for the purpose for which they were designed, and others are exempt when used exclusively for specific activities.
Excluded Vehicles
These are vehicles that do not need a HUT certificate if they are used only for their intended, non-transport purposes. However, if you use them for general highway transport, you must register and file tax returns for those miles. Examples include:
- Omnibuses used in passenger transport under regulatory authority
- Power shovels, backhoes, front-end loaders, and excavators
- Road-building machines (e.g., graders, scrapers)
- Road rollers and road sweepers
- Sand spreaders (only when spreading sand)
- Snow plows specifically designed for snow removal
- Tractor cranes and truck cranes
- Well drillers not transporting loads on highways
Exempt Vehicles
These vehicles are not subject to NY HUT if used exclusively for qualifying exempt activities. If they are used for non-exempt purposes, you must register and report all miles for the month in which the non-exempt use occurs. Exempt vehicles include:
- Vehicles engaged exclusively in transporting U.S. mail under USPS contract
- Vehicles under the control of government agencies (federal, state, county, city, town, municipality)
- Farm vehicles used only for farming activities
- Household goods movers under NY or federal authority
- Fire company or fire department vehicles
- Recreational vehicles used solely for personal pleasure (not business use)
- Vehicles operating under transporter or dealer plates
- Other vehicles with a gross weight of 18,000 lbs or less (unless taxed under the alternative unloaded weight method)
States That Also Have a Highway Use Tax?
Tax requirements, weight thresholds, and filing rules vary by state. Motor carriers operating interstate should verify compliance in each applicable state.
How to Get a Temporary HUT permit in NY with Us?
Our team made the process simple and fast for you. To get started, you'll need to provide:
- Vehicle details (VIN, plate number, gross weight, type)
- Business information (legal name, EIN/SSN, address)
- Expected start date of NY operations (which is active for 3 days)
Once your information is submitted, we take care of the entire process for you. You will receive the issued permit by email to legally operate in New York. The temporary HUT trip certificate is valid for 3 consecutive days, beginning on the start date you select.
Our Temporary Permit Options
We offer two options for obtaining a temporary NY HUT permit:
- Expedited Processing – Get your permit the same day you submit your information. To use this option, please call us before 12:00 PM so we can handle it in time for same-day issuance.
- Regular Processing – These temporary permits are issued as required, typically within 3 business days.
Series 25 HUT certificates are currently valid through December 31, 2027. When renewal or updates are required, we will send you reminders in advance so you remain compliant and avoid penalties.
Update or Renew Your HUT Credentials
If you already have a HUT account, we can help keep your credentials active and compliant. We assist with:
- Moving from an expired series to the current Series 25 (if applicable)
- Adding or removing vehicles
- Updating weight classifications
- Correcting business information
- Replacing lost certificates or decals
- Obtaining expedited temporary HUT trip certificate
Important Note: While Series 25 certificates remain valid through 2027, carriers must continue filing quarterly HUT returns, even if no New York miles were driven. Missing filings can result in suspension.
How We Can Help You Stay Compliant
Our team is here to handle the details so you can stay focused on the road.
- We guide you step-by-step through the NY HUT registration process or handle it entirely on your behalf.
- We send timely reminders so you always know when action is required to keep your NY HUT registration active.
- If you have questions while completing our form or need help gathering the required information, our agents are ready to assist.
- We help ensure your HUT account and certificates remain active and in good standing.
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Have Questions? We Have Answers!
Absolutely! We prepare and file quarterly NY HUT tax returns on your behalf, ensuring all mileage and tax obligations are reported correctly and on time.
Registration can be completed online or by filing the necessary forms with the New York State Department of Taxation and Finance. If this process seems complicated, we can handle the registration for you quickly and accurately.
Any motor carrier operating qualifying vehicles on New York highways and roadways must register for NY HUT and obtain a Certificate of Registration and decals for each vehicle.
NY HUT is a tax imposed on motor carriers operating certain vehicles on New York State public highways. The tax is based on mileage traveled in the state and applies to trucks, tractors, and other commercial vehicles with a gross weight of over 18,000 pounds.
NY HUT tax returns are filed quarterly. You are required to report all taxable mileage traveled on New York highways within each quarter.
Non-compliance can result in penalties, fines, and possible suspension of your operations in New York. Regular filings and up-to-date registrations are essential to avoid these consequences.
Contact us immediately. We can help you file late returns and work to minimize any penalties.
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